“The achievements of an organization are the results of the combined effort of each individual.” – Vince Lombardi
ALL FORMS FOR CLUBS CAN BE FOUND ON HIGHLANDER HUB
Minimum Requirements for Recognition
In order for a student organization to be eligible to be recognized by the NJIT Student Senate, it must abide by the following:
- Have a minimum of ten (10) NJIT undergraduate student members. A membership list must be submitted to the Vice President of Administration via email in either a spreadsheet or text document. The membership list must contain the member’s full name, year, and UCID.
- Submit a completed registration application to the Vice President of Administration. The registration form must be signed by the advisor.
- Submit a constitution via email to the Vice President of Administration that meets the criteria listed elsewhere in this packet and is consistent with the rules, regulations, and policies of the NJIT Student Senate and NJIT.
The Registration Process
In order to become an NJIT Student Senate Recognized Organization, the organization needs to do the following:
- Organizations must be able to fulfill all the criteria for registration listed in this packet. They must also fill out the registration form in this packet and submit it to the NJIT Student Senate Vice President of Administration along with an email containing a list of members (with name, position, year, UCID) and the organization’s updated constitution to the Vice President of Administration.
- The Constitution Committee will review all documents submitted to see that the organization meet all the listed criteria (explained in this packet). If the committee (or the full Senate) does not approve, the chairman of the committee (the Senate Vice President of Administration) will contact the organization to discuss it.
- Once the constitution is approved by majority vote of the NJIT Student Senate, the organization is officially recognized, the Vice President of Administration will officially notify the organization via e-mail. New student organizations will be placed on a four-month probationary period before they receive NJIT Student Senate privileges if they are eligible to receive mentioned privileges.
Responsibilities as a Club
Every organization is responsible for the following:
- Not duplicating any existing student organizations.
- Attendance at the NJIT Student Senate Cabinet meetings (held the first Friday of every month).
- Attendance by at least one officer from your organization, preferably the President or Treasurer.
- The first workshop of each semester is “Leadership Training” conducted by the Campus Center Operations and Campus Life Departments. This workshop covers all necessary information for running student organizations effectively while following NJIT and Senate’s rules and regulations, which includes financing, supplies, recognition, and open forum discussions.
- The other Cabinet Meetings will consist of similar information and reminders throughout the academic year.
- Failure to attend any of these Workshops or Cabinet Meetings can result in probation or suspension of your organization for that academic year or semester.
- Inactive organizations attempting to become active must attend one of the “Leadership Training” workshops before becoming active again.
- Compliance with all laws of the State of New Jersey and the United States.
- Adherence to the rules, regulations, bylaws, and policies of NJIT, the Campus Center, Campus Life, and the NJIT Student Senate.
- Keeping its advisor informed about the program, personnel, and activities of the student organization.
- Submit the following forms by the stated due dates each semester (due dates will be specified each year by the Student Senate):
- Registration Form.
- Updated membership list with member name, year, position and UCID
- Approved Organization Constitution
Failure to uphold these responsibilities may result in sanctions, up to and including withdrawal of the organization by the appropriate NJIT Student Senate officers.